QUALIFICATIONS AND JOB DESCRIPTION

We are looking for a bright and energetic person who will organize and manage all facility administrative aspects of our respective offices based in Turkey.

In this position, your role is to create and maintain a pleasant work environment, ensuring high levels of organization effectiveness, communication and safety.

Ideal Profile:

• A Bachelor’s degree in relevant major or master student 
• Excellent command of English in both writing and speaking
• Exceptional organization skills
• Must be flexible, detail-oriented and comfortable with multi-tasking in a fast-paced environment
• Ability to interact and communicate professionally with a variety of people including executives, consultants, suppliers, and clients
• Familiarity with legal documents, such as leases and contracts, is a plus.

Job Description

Fleet Management:

• Managing Mobile / IT / Car fleets and updating fleets data on our system
• Managing the stock (avoiding out of stock and overstock) supplies, goodies and Car & Mobile fleet (parking, fines, repairs…)
• Managing Asset request from our internal ticketing system : BCS (business Corporate Services).

Office Management:

• Improving office environment
• Collecting and dispatching Postage (charge for mailing an item like stamps)
• Managing Accesses (parking and badges)
• Monitoring the tiding and cleaning (supplier management / daily routine)
• Taking initiatives to reinforce appropriate behaviours and enforce rules in the office (with HR support)
• Tracking office occupancy
• Align with Procurement department to have the right level of services in the office(s) you manage
• Relationship with stakeholders:
• Controlling daily requests on our ticketing system
• Support IT, HSE & Procurement team locally
• Participate in offices management comittees
• Follow up local project / be the link with the Corporate services.
• Organizing locally after works, breakfasts and meetings as per the needs of the local

What we offer:

• Opportunity to work within an international and dynamic environment
• Support to nurture and develop your skills, creativity and capacity to work on interesting international projects
• Exposure to top tier Executives from all around the world